A Meeting Timeboxing Planner

Especially on busy days, it is completely annoying when meetings overrun schedule. Finishing late in one meeting causes aftereffects in all following meetings of that day. When you finish your meeting late, you start late at the next meeting. When this permanently happens, you build up a tsunami of delay. And these are the days when you sacrifice your lunch break to get things done!

The good news: There are ways and methods to finish your meetings on time, including using a meeting timer software with a timeboxing planner and meeting timer software. You further seed the plant of a better meeting culture and awareness for time and overall productivity of meetings in your organization.

Instead of running late in every meeting, set strict rules and time boxes for each agenda topic before the meeting starts. Set time boxes, monitor the meeting timer during the meeting and finish your meeting on time – it’s that simple! Is it? Well, no!

Usually agenda topics do have a rough timing. Unfortunately, often no one cares. Here is, what yoyomeeting can do to support the meeting host to keep the schedule:

1. Send time boxes (= time slots planned for the agenda item) for each your agenda items along with your agenda. Thus, you communicate that timing is important to you.
2. During your meeting, you can see a clock in your agenda panel where you manage your meeting. Thus you can see, when you are about to run late. The combination of planned time box and live monitoring gives you, as a meeting host, the justification to interrupt discussions (when you consider this helpful) and re-focus your team towards your meeting goal. The justification to interrupt, might be highly psychological, but nonetheless important – especially when superiors are the ones liking to hear themselves talk.
3. At the end of your meeting, yoyomeeting asks for a rating of your meeting and shows you the planned vs. the true timing performance. This might not help for the just passed meeting, but will set awareness for your next meeting to keep an eye on the timing – and take it seriously! You will get better with every meeting!

Of course, time boxing is not the single Holy Grail to finish all meetings on time. But in combination with other features of yoyomeeting, like agenda setting, goal setting, task assignment, side issues, and more, yoyomeeting can help you to finish your meetings on time – every time!

Easy to use, easy to install: Just download yoyomeeting from Microsoft AppSource.

Other Features

Here are a few other features of our meeting management software:

• Agenda Management
• Shared Agendas
• Attendee Management
• Meeting Notes
• Task Assignment
• Decision Tracking
• Timeboxing Meeting Planner
• The Parking Lot